Document & Records Management
We humans are swamped with text. It’s not just news and other timely information: Regular people are drowning in legal documents. The problem is so bad we mostly ignore it. Every time a person uses a store’s loyalty rewards card or connects to an online service, his or her activities are governed by the equivalent of hundreds of pages of legalese. Most people pay no attention to these massive documents, often labeled “terms of service,” “user agreement” or “privacy policy.”
IDM recently had the pleasure of interviewing Tommy Petrogiannis, President of eSignLive (formerly Silanis Technology), the electronic signature provider he co-founded in Canada in 1992. Acquired in 2016 by Vasco Data Security International Inc. for $US85 million, eSignLive is using the funding to fuel international growth, which is increasing at three times the rate of people performing transactions electronically in North America.
New research from the Information Governance Initiative (IGI) reveals that 83% of organisations aim to realise direct business value from their long-term digital information, across such areas as market analysis, product innovation, and customer service, but only a minority (16%) have a viable approach for proper governance and preservation.
Despite the long-heralded prospect of the 'paperless office' most offices continue to print documents. Toshiba is hoping the launch of its 2nd Generation erasable printing system will herald a new way to cut down the paper consumption that is driven by the everyday functioning of business and government.
Wacom has announced the PHU-111 Wacom Clipboard, a smartpad that lets users complete and sign documents using standard paper forms with ink and converts the documents to a digital version in realtime.
A natural tension between freedom and control for public sector information assets can easily create obstacles to transformation and a shift to digital processes. Information governance empowers you to get the balance right.
US document management vendor GRM has developed a proprietary intelligent character recognition (ICR) solution designed to help more efficiently transition physical and unstructured data to highly-leveragable, structured digital data.
Epson Australia has launched the WorkForce DS-780N scanner, an interactive sheet-fed touchscreen model with built-in networking. The DS-780N is designed for high-volume scanning, with a 100-sheet automatic document feeder (ADF), USB 3.0 compatibility, and very fast colour scanning speeds of 45ppm/90ipm at 300dpi.
In May 2018, the European Union’s General Data Protection Regulation (GDPR), will be in place, meaning virtually any organisation with data in or passing through the EU will have a host of new compliance requirements. And though warnings and reminders continue to surface, there remains concern that organisations haven’t started the road toward compliance.
The headaches of handling paper forms and records can quickly add up when managing payroll for an organisation with more than 11,500 employees. A successful backscanning and digitisation project at Brisbane Catholic Education (BCE) has removed a lot of the pain from payroll administration.
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